Checklist For Community Swap Activities
Visits usually occur between May and October, to take advantage of good
weather. The exchange visits should occur within a month of each other,
to reduce the variability of perceptions due to the change of seasons.
Town Meetings should take place four to six weeks after the exchange visits,
to use the information while it is still fresh in everyone's memory.
One or Two Months Before the Visit:
with the sponsoring organization, identify a Team Leader and work with
the Team Leader to identify the rest of the members of the visiting
- The Unit
Leader sends the Team Leader a letter outlining program materials and
University of Illinois Extension participation (see "Sample Cover Letter
from Unit Leader" in the Appendix).
the University of Illinois Extension Unit Leader and Team Leader from
the partner community to set a date for the visit.
the partner community to prepare the letter of invitation to the visiting
Swap team, which your team will carry along on the day of the visit
(see the appendix for the "Sample Invitation to the Visiting Swap Team").
Team Members information on their responsibilities (see the "Top Secret
Stuff!" handout in the Appendix).
the Assessment Guide and other program materials.
slide checklist, photo log and sample reports in the Appendix.
On To "Checklist - One Week
Before Visit" -->